Organization Procedures

At OU-HCOM, all student organizations fall under the jurisdiction of the Student Government Association. 

Each organization is responsible for fulfilling the requirements set forth by the Heritage College of Osteopathic Medicine and Ohio University to maintain “Good Standing.”  Complete the tasks below to keep the organization in “Good Standing.”  

1. Re-register the club/organization annually by:

a.         Re-registering with Ohio University. (instructions & form)

b.         Re-registering with OU-HCOM.  In order to be officially recognized by OU-HCOM and to be eligible for Student Government funding, the organization must complete the registration form available at http://www.oucom.ohiou.edu/StudentGov/orgregistration.htm.

c.         Complete the Ohio University Officer Transition Form:  http://www.ohiou.edu/stuactivities/storg/changeofficer.doc.

d.         Complete the Ohio University Signature Card.  Have the organization’s treasurer complete the card to establish your account with Ohio University.  Cards are available in the Office of Student Affairs and at Chubb Hall.

2. All organizations must uphold organizational status by having at least three events per academic term
   1. Activities that qualify as an event include: Officers’ meetings, club meetings, fundraisers, speakers, co-sponsoring an event with another organization, etc. However, an organization may not use officer meetings or club meetings (not open to the entire OU-HCOM community) to count as more that one event.  For example, even if you have three officers’ meetings in one term, you may only count one of the officers’ meetings as one event.   For fundraising events, the entire fundraiser will count as an event, not individual days, i.e. a fundraiser held on “the Bricks” Monday, Wednesday, and Friday counts as one event collectively, not three total.
   2. These events must be registered with OU-HCOM online: Registration of Events.

3. All organizations must participate in the fall OU-HCOM Organizational RUSH
   1. A representative from each organization must attend a RUSH meeting prior to the RUSH event
   2. Each organization participating in RUSH must provide an information table
   3. Each organization is responsible for adhering to the RUSH guidelines

4. All organization officers must attend the Spring Leadership meeting held during the Spring term.

5. Each organization’s president must attend bi-annual meetings of the Presidents’ Association.
   1. If the president cannot attend, a representative from the organization may do so in his/her place.  Failure to have a representative from the organization will result in a $50 fine.
   2. President/representative must submit a brief written report to the chair of the Presidents’ Association regarding the organization’s activities for each term.
   3. The chair of the Presidents’ Association will assign dates for each organization to maintain the Irvine Kitchen Facility. Failure to clean the kitchen on the assigned date will result in a $100 fine.
   4. The chair of the Presidents’ Association will assign the organization a month during the academic year to display information on the bulletin board by the student mailboxes.