| |
|
 |
|
|
|
 |
|
| |
|
|
Organizational events
and meetings must be registered through the office
of Student Affairs. You must submit the Online
Event Registration Form at least one week before
the event is scheduled or a speaker/guest is
invited.
Note: An EVENT is any activity scheduled/planned by
an individual or organization.
Failure to comply with student events registration
policy results in scheduling conflicts and may cause
your event to be cancelled.
SERVING ALCOHOL AT YOUR EVENT: If you are planning
on serving alcohol at your event please carefully
review the
OU-COM Policy and Guidelines for serving
alcoholic beverages at student events.
CANCELLATION POLICY: If your organization
cancels an event you must e-mail
Betty Woodley with the organization name,
event date, and contact information. Betty
Woodley will cancel the room reservation. The
student scheduling the event is responsible for
notifying all other parties. FAILURE
TO FOLLOW THESE CANCELLATION PROCEDURES WILL RESULT
IN LOSS OF ROOM RESERVATION PRIVILEGES FOR 30 DAYS! |
| |
|
Here's how to register
your organization's event:
STEP ONE: Decide on a
Date/Time
Check the
following calendars for conflicting events
first:
Student
Events;
Academic Schedule;
AHEC Calendar and the
OU-COM
Calendar. For information on Ohio University
Events, see the
OU
Calendar of Events. Make sure you
allow adequate time for event set-up and
clean-up. Your
organization is responsible for cleaning up
all trash (pizza boxes, soda cans, etc.) in
the room immediately after the event.
STEP TWO: Pick a Place
Before
completing the online event registration,
you must obtain your faculty
advisor's verbal approval of the event and
you must tentatively reserve a room. Here's how:
-
First,
check the OU-COM
Meeting Room Schedule.
-
For all
rooms in Grosvenor and Grosvenor
West, contact
Becky Vinson (013 Grosvenor West,
593-2538).
-
To
schedule events in Irvine lecture halls
and Irvine Bricks area, contact
Mark Loudin (194 Irvine, 593-2305).
Note: Both lecture halls cannot
simultaneously be used for event
scheduling.
-
For
rooms in Irvine (excluding lecture halls
and bricks area), contact
Becky Vinson (013 Grosvenor West,
593-2538).
-
The room
will be tentatively reserved until
the online Event Registration Form has
been completely processed.
STEP THREE:
Complete the
Online Event Registration Form
|
| |
|
|
|
| |
|
|
|
