Organizational events and meetings must be registered through the Office of Student Affairs. You must submit the Online Event Registration Form at least one week before the event is scheduled or a speaker/guest is invited.

Note: An EVENT is any activity scheduled/planned by an individual or organization.

Failure to comply with student events registration policy results in scheduling conflicts and may cause the event to be cancelled.

SERVING ALCOHOL AT THE EVENT: If you are planning on serving alcohol at the event please carefully review the OU-COM Policy and Guidelines for serving alcoholic beverages at student events.

CANCELLATION POLICY: If the organization cancels an event you must e-mail Betty Woodley with the organization name, event date, and contact information. Betty Woodley will cancel the room reservation. The student scheduling the event is responsible for notifying all other parties. FAILURE TO FOLLOW THESE CANCELLATION PROCEDURES WILL RESULT IN LOSS OF ROOM RESERVATION PRIVILEGES FOR 30 DAYS!

STEP ONE:  Decide on a Date/Time

Check the following calendars for conflicting events first:  Student Events; Academic Schedule; AHEC Calendar and the OU-COM Calendar. For information on Ohio University Events, see the OU Calendar of Events.  ake sure to allow adequate time for event set-up and clean-up. The organization is responsible for cleaning up all trash (pizza boxes, soda cans, etc.) in the room immediately after the event.

STEP TWO:  Select a Place

Before completing the online event registration, you must obtain your faculty advisor's verbal approval of the event and you must tentatively reserve a room. Here's how:

• First, check the OU-COM Meeting Room Schedule.

• For all rooms in Grosvenor and Grosvenor West, contact Becky Vinson (013 Grosvenor West, 593-2538).

• To schedule events in Irvine lecture halls and The Bricks, contact Mark Loudin (194 Irvine, 593-2305).                                                                                                 Note 1:  Both lecture halls cannot simultaneously be used for event scheduling.   Note 2:  The Bricks is NOT a suitable area for Blood Drives. Suggested alternate rooms are Grosvenor 113 or 126. These can be scheduled through Becky Vinson (above).

• For rooms in Irvine (excluding lecture halls and The Bricks), contact Becky Vinson (013 Grosvenor West, 593-2538).

• The room will be tentatively reserved until the online Event Registration Form has been completely processed.
   

STEP THREE:  Complete the Online Event Registration Form