The Ohio University College of Osteopathic Medicine (OU-COM) establishes a policy for mileage reimbursement of official local travel for OU-COM staff members in conjunction with the Ohio University Policy and Procedure #41.121.
Official local travel is defined as travel from your “office base” to destinations outside a 10-mile radius. The “office base” is where the staff member’s main office is located. The “office base” for most staff would be Athens campus, however, satellite clinics and offices within the Centers for Osteopathic Research and Education (CORE) would be considered “office base” to specified staff. Each supervisor will determine the “office base” for his or her staff members. The “office base” will be used to determine mileage reimbursement.
Local travel is not reimbursed for travel associated with a staff member’s regularly assigned clinical site which includes travel to and from the site for patient services, business meetings, etc. Any local travel that is part of an employee’s regular assigned duties is not a reimbursable expense.
OU-COM staff will be reimbursed mileage for local destinations that total 20 miles or more for a round trip.
For cost efficiency, it is recommended that individual Travel Expense Reports be held (for up to but not exceeding 30 days) in order to incur at least $30 of local travel per request.
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