Purpose

The OU-COM identification system for faculty, staff and student employees provides a means for students, patients, visitors and staff members to quickly and easily identify OU-COM employees and their department/unit affiliation. The identification system will also be used for security access.

Medical students need to refer to the Student Handbook for policies concerning identification systems for OU-COM students.

Policy

1. OU-COM Human Resources will issue all faculty, staff and student employees an identification (ID) badge that includes a photograph of the employee and the following information:
   ·  name and academic credentials
   ·  college name and department or unit affiliation
2. The OU-COM ID badge is issued in addition to the Ohio University ID card, which is issued for the purpose of access to many university services.
3. All employees on the OU-COM Athens campus are required to wear the OU-COM ID badge so that the photograph and other identifying information are easily viewed. The badge should be worn in an easily visible location at all times while on the OU-COM campus. 
4. Employees are responsible for having a new ID badge made if:
   ·  their personal appearance has changed substantially
   ·  a name change has occurred
   ·  the badge is damaged, or
   ·  the badge is lost or stolen.
5. Replacement costs for defaced, lost or stolen badges are the responsibility of the individual employee unless otherwise specified within this policy. When either the OU-COM ID badge or the Ohio University ID card is lost, both need to be replaced at the same time. To obtain a replacement for an OU-COM ID badge and the Ohio University ID card, the employee should visit the Technology Depot in Baker University Center 112.
6. Lost badges should be reported immediately to the Ohio University Police Department and the OU-COM Human Resources office. They will immediately deactivate the lost badge.

7. The ID badge is OU-COM property. Defacing the ID badge is prohibited (i.e., stickers, pins, etc.). However, stickers or pins attached to badge holders are permitted, but must not obstruct the employee photograph or other identifying information on the badge.
8. Unauthorized possession, use or reproduction of an OU-COM ID badge may constitute theft or misappropriation of OU-COM property and will be grounds for disciplinary action up to and including termination of employment or prosecution by law.

Last updated: 03/17/2011