All computers purchased by the Ohio University Heritage College of Osteopathic Medicine (OU-HCOM), are property of the State of Ohio, unless otherwise stipulated by specific written contract through external funding agencies.  The college provides computer technology support for faculty, staff, and students (through lab access) that meet the college’s software and hardware standards policy (9.02 addendum A).  All computers meeting the standards policy are supported by the Office of Medical Informatics (OMI).

Acquisition & Support Procedure

1. HCOM will purchase computers annually as a part of the budget process.  A goal of 25% replacement annually of the college’s computers for all full-time faculty and staff with technology intensive areas reviewed on a case by case basis.

2. During each budget planning cycle, requests will be forwarded to the OMI unit for review and recommendation.  The final list of the funded computers for the subsequent budget year will be forwarded to the Deans Executive Committee for approval.

3. The OMI office will maintain a physical inventory and database of college computers including purchasing information, technical configuration, and maintenance records for each system.  Systems not registered may be denied support and network access.

4. The OMI office will support all standard equipment that resides on the college’s network and in academic facilities.  Any college equipment not residing on the academic campus will require a support contract at its primary location.  A mutual support agreement will be negotiated with University Medical Associates to assure support of faculty who wish to locate college computers in their clinical practice.  Support cost will be the responsibility of the academic department.

5. Non-standard computer devices (proprietary computers i.e. Apple or other non-Dell logo’d systems) will be submitted as a part of the regular department or unit budget.  Support for non-standard computers should be identified as a part of the budget request through agreement or external contract.  All non-standard computers will be registered on the college’s computer inventory.

6. Computers purchased with funds from grants, external programs, or other budget resources will be inventoried and should follow HCOM policies unless otherwise stated in the granting agencies contract.

Last updated: 04/17/2012