CLASS OF 2013!	Prior to your review, your MSPE goes through a revision and lengthy review process by Holly Jacobs, Associate Director in Student Affairs and    Dr. Keith Watson, Senior Associate Dean for Academic Affairs, after being drafted by Molly deLaval in the Office of Student Affairs.
New for ERAS 2013   ERAS STEPS: Top 10 questions applicants ask when completing their MyERAS application.
Get a calendar ready for all of your upcoming residency. application/match/registration deadlines. There are many deadlines, access codes, IDs and details associated with applying for your residency including the deadlines set by each of the programs where you are applying. Be prepared for what is due when and where. Here are some items to make things a little easier for you: MyERAS PowerPoint (for D.O. applicants and your preparation for ERAS) ERAS 2012 in detail 2012 ERAS Worksheet 2012 CIM Personal Statement Presentation
Review OU-HCOM's Careers in Medicine site: http://www.oucom.ohiou.edu/CiM/index.htm; a four-phase career development program designed to assist OU-HCOM students with specialty selection and provide guidance with selection and application to a residency program.
Contact postgraduate programs to confirm what application materials they require. Do they use ERAS?  What are the programs' deadlines?  How many letters of recommendation do they require?
Become familiar with the frequently used ERAS acronyms.
If you haven't done so already, e-mail your new CV as a Word document to Molly deLaval to assist in drafting your MSPE. If you need formatting and information tips to complete your CV, you can review our CV workshop presentation and CV sample for some assistance.
Download and complete the Office of Student Affairs Token Application for the 2013 to receive your ERAS token ID from our office.
Ask your preceptors to forward letters of recommendations (LORs) to the Student Affairs Office as soon as possible. Accompany your request with a stamped, addressed envelope to:  OU-HCOM, Office of Student Affairs, 018 Grosvenor, Athens, OH  45701. Make copies of the ERAS coversheet indicating that you have waived or not waived your rights to see the preceptor's letter. Unless we have documentation that states otherwise, we have to assume that you have waived your rights to see any letters of recommendation. When applying, you will only be able to submit 4 LoRs to any given program. Once a program has received 4 LoRs, you will not be able to assign another LoR to that program. ERAS has enhanced the LoR page to help make the process clearer and more precise for applicants. More on LoRs
Check your grades through your MY Grades portal to ensure there are no discrepancies. You'll need your Oak ID and password to view your grades by terms online. Contact Pat Burnett if any of your grades are not what they should be. Do this in plenty of time to ensure your OU-HCOM transcript is correct and ready to upload into ERAS.
ORDER your OU-HCOM transcript from the Ohio University Registrar Request that it be mailed to the Office of Student Affairs (018 Grosvenor Hall).
Register for the AOA match and Note deadlines associated with the Osteopathic Match:  http://www.natmatch.com/aoairp/index.htm
Register with the NRMP and Note deadlines associated with the Allopathic Match: http://www.nrmp.org/res_match/yearly.html
ERAS FAQ:
How do I get my ERAS electronic token?
I've registered with ERAS. Do I need to register for anything else?
Is my ERAS electronic token the same as my AAMC ID number?
How do I get my AAMC ID?
What documents are needed to complete my ERAS Application?
What are the deadlines to get application documents to the Student Affairs Office for ERAS upload?
How will I know what documents have been added by Student Affairs staff to my ERAS application?
How do I order my transcript?
Can Student Affairs mail me copies of my letters of recommendation?
To whom should my preceptor address my letter of recommendation?
When I apply and pay my ERAS fees by submitting my ERAS application, will all the materials be sent immediately?
What kind of ERAS fees should I expect?
What are some key ERAS dates?
If I can't find answers to my questions in the ERAS Applicant Manual or on this web page, who do I call?
I want to apply for both the DO and the MD matches. If I don't match with the DO match, will I have to do the DO scramble or am I free to participate in the MD match?
How do I withdraw from the DO match if I'd like to do the MD match instead?
How do I get my ERAS electronic token?	Back to FAQ     Back to Top
In order to initially access ERAS, you must return your completed Student Affairs Token Application to us. Upon receipt of this signed application, we will issue your ERAS electronic token ID via e-mail. You can now register with ERAS.
I've registered with ERAS. Do I need to register for anything else?	Back to FAQ     Back to Top
Absolutely. You must register with the AOA and/or the NRMP to participate in either the osteopathic or allopathic match.
Is my ERAS electronic token the same as my AAMC ID?	Back to FAQ     Back to Top
No. Your ERAS electronic token is your "key" to initially access ERAS. Your AAMC ID number will be assigned to you when you register for ERAS.
How do I get my AAMC ID?	Back to FAQ     Back to Top
Your AAMC ID number will be assigned to you when you register with ERAS. Write down this number, because you will need it to access MyERAS 2013 and the Applicant Documents Tracking System (ADTS).
What documents are needed to complete my ERAS application package?	Back to FAQ     Back to Top
The following documents complete your application: ERAS Application Medical school transcript (uploaded by Student Affairs) MSPE (uploaded by Student Affairs) Letters of Recommendation (uploaded by Student Affairs) Photograph (uploaded by Student Affairs) COMLEX and/or USMLE scores (transmitted from testing center) Personal Statement (uploaded by you) DO NOT WAIT UNTIL YOUR APPLICATION FILE IS COMPLETE BEFORE APPLYING FOR PROGRAMS. DELAYS CAN OCCUR IN ORDERING AND REQUESTING YOUR DOCUMENTS (transcripts/LORs). It is important that your application is submitted in a timely manner. See the application deadlines for those programs where you have applied.
What are the deadlines to get application documents to Office of Student Affairs for ERAS upload?	Back to FAQ     Back to Top
From now until November, our office will be incredibly busy uploading everyone’s documents on a daily basis.   We have literally two or three thousand—pages of documents to be scanned for ERAS and this is a time consuming process. In order to make release deadlines, we will be working diligently the entire month of September scanning and uploading each document to ERAS.   Please contact Holly Jacobs if meeting these dates present a problem for you.
July 1  Token Application is due   Tokens can be distributed July 15 You can begin applying to Osteopathic programs   Osteopathic programs can begin downloading applications September Photo* (If you do not plan to use your most recent OU-HCOM photo) September All letters of recommendation September All medical transcripts *Photo must be:            2.5 by 3.5 inches and no more than 3 by 4 inches            jpg format           black and white           full front view of your head and shoulders with full face centered in the middle           plain white or light colored background Remember you will have a limited number of days to review your MSPE and return it to the Office of Student Affairs
How will I know what documents have been uploaded to my ERAS application by the Student Affairs staff?	Back to FAQ     Back to Top
You will be able to track your application/documents through the Applicant Document Tracking System (ADTS). It lists each program to which you have applied, the dates the documents were uploaded by us, and the dates the programs downloaded each document.
How do I order my transcript?	Back to FAQ     Back to Top
You must order your official medical transcript from the Ohio University Registrar.   During the end of spring/summer term: Check your grades online through your MY OHIO portal Order your official medical school transcript and send it to the Office of Student Affairs at 018 Grosvenor Hall: www.ohio.edu/registrar/transcri.cfm Ensure your grades are accurate and that your transcript does not include any Incompletes (I) or missing grades prior to ordering an official transcript.
Can Student Affairs mail me copies of my letters of recommendation?	Back to FAQ     Back to Top
We are required to keep that information confidential unless you choose to NOT waive your rights on the LOR cover sheet.
To whom should my preceptor address my letter of recommendation?	Back to FAQ     Back to Top
Your preceptor should address your letter, "Dear Program Director".
When I apply and pay my ERAS fees by submitting my ERAS application, will all the materials be sent immediately?	Back to FAQ     Back to Top
No. Documents are transmitted daily as they are received and uploaded (by the Office of Student Affairs) and downloaded daily (by the Program Directors). Both offices "transmit" daily and numerous times a day during the peak application review season.
What kind of ERAS fees can I expect?	Back to FAQ     Back to Top
Fees are based on the number of programs applied to under the same specialty and accrediting body (ACGME or AOA). Those applicants applying to both ACGME-accredited and AOA-accredited programs are charged processing fees separately. See Example 4. Note: Military program, regardless of specialty, are treated as a single specialty. Number of Programs per Specialty/Accrediting Body (ACGME or AOA) ERAS Fees Base Fee $92 11-20 $9 each 21-30 $15 each 31 or more $25 each Example 1  30 Emergency Medicine programs [$85 + (10 x $8) + (10 x $15)] = $315 Example 2  20 OB/GYN programs [$85 + ($8 x 10)] + 10 Family Medicine programs [$85] = $250 Example 3  5 military Family Medicine programs, 3 military Internal Medicine programs, and 2 military Surgery programs [$85] + 7 civilian Pediatrics programs [$85] = $170 Example 4  3 ACGME accredited Family Medicine programs [$85] + 3 AOA accredited Family Medicine programs [$85] = $170 Other Fees COMLEX Transcript Fee Osteopathic applicants may request an unlimited number of COMLEX transcripts to be sent via ERAS for $70. Transcript fees are included on your invoice and collected by ERAS.   USMLE Transcript Fees The NBME fee for transmitting USMLE/NBME transcripts for applicants to programs is $70, regardless of the number of transcripts requested. The NBME fee is included on your invoice and collected by ERAS.
What are some key ERAS dates?	Back to FAQ     Back to Top
July 1  ERAS Opens   Tokens can be distributed July 15 You can begin applying to Osteopathic programs   Osteopathic programs can begin downloading applications September 1 You can begin applying to Allopathic programs   Allopathic programs can begin downloading applications October 1 MSPEs are released to Allopathic Programs October 15 MSPEs are released to Osteopathic Programs
If I can't find answers to my questions in the ERAS Applicant Manual or on this web page, who can I call?	Back to FAQ     Back to Top
You can e-mail Molly deLaval or call her at 740-593-2152/1-800-444-2156. Our office hours are from 8 a.m. to 5 p.m., Monday through Friday. Additionally, you can always contact the ERAS Help Desk at 202-862-6249.
I want to apply for both the DO and the MD matches. If I don't match with the DO match, will I have to do the DO scramble or am I free to participate in the MD match?	Back to FAQ     Back to Top
According to NMS, you are obligated to the DO match if you are matched. If not, you are free to participate in the MD match or to scramble for a DO spot.
How do I withdraw from the DO match if I'd like to do the MD match instead?	Back to FAQ     Back to Top
According to NMS, you will be required to provide them with either your ranking selections or your "withdraw" selection.