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CLASS OF 2010
and
OU-COM GRADS APPLYING FOR THE
2010 MATCH
RESIDENCY
APPLICATION using the ELECTRONIC RESIDENCY
APPLICATION SERVICE (ERAS)
We are
updating this page as new information from NMS, AAMC and
ERAS becomes available to us. |
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What is ERAS? The Association of American
Medical Colleges developed ERAS as a service for
applicants to transmit osteopathic and allopathic
residency program applications and supporting
credentials from medical schools to residency
program directors using the Internet.
There is no
connection or communication between medical schools
and residency programs via ERAS! ERAS does not
"process" applications, it simply directs them to
the intended destinations, designated by you on your
Common Application Form (CAF). The residency
programs connect to the ERAS PostOffice and download
applications using their Program Director's
Workstation (PDWS), and can review, sort, and print
applications.
If you would like to
review our ERAS Video Presentation you can do so
HERE. |
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Follow these steps to ensure that all components of
your ERAS application have been completed in a
timely manner: |
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If you
haven't done so already, send OU-COM Student
Affairs a recent
curriculum vitae (CV) to assist in the completion
of your Dean's letter of recommendation.
If you need formatting and information tips to
complete your CV, you can review our
CV
workshop presentation. You can also
review our CV sample
and
Personal Statement sample for some starters.
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- Ask your
preceptors to forward recommendation letters to the Student Affairs Office early!
Accompany your request to the preceptor with a
stamped, addressed envelope to: OU-COM,
Office of Student Affairs, 014 Grosvenor,
Athens, OH 45701. Make
copies of the
ERAS coversheet,
indicating that
you have waived or not waived your rights to see
the preceptor's letter. Unless we have
documentation that states otherwise, we have to
assume that you have waived your rights to see
any letters of recommendation.
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- Check your
grades at the
Ohio University Registrar web site.
You'll need your Oak ID and password and will be
able to view your grades by quarter online. If
you feel there are any discrepancies, please
contact
Pat Burnett.
Do this in plenty of time to ensure your OU-COM
transcript is correct and ready to upload into
ERAS.
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- Order a copy
of your OU-COM transcript from the
Ohio University Registrar
and have it mailed to
the Office of Student Affairs for your ERAS
application.
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- Osteopathic
Match: Register for the
AOA match. You must complete match
registration in
October (exact date TBA), 2009. You
will need your AOA ID--if you do not know this
ID number, contact us.
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- Allopathic
Match: Register with
NRMP.
You must register in November (exact date TBA),
2009.
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- We will use
your OU-COM ID photo for your ERAS application
unless you prefer to send a
suitable 2.5"x3.5" electronic photograph of yourself against a
light background for your ERAS application.
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| Get
the same information above in a print-friendly
ERAS Checksheet. |
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ERAS FAQ |
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How
do I get my ERAS electronic token ID? |
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I've received my token number, now what do I do? |
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I've registered with
ERAS. Do I need to register for anything else? |
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Is my
ERAS electronic token number the same as my AAMC ID
number? |
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How
do I get my AAMC ID number? |
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How
do I order my transcript? |
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Do I
need to order my undergraduate transcript for use in
my ERAS application? |
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Do I
need to send my personal statement to the Office of
Student Affairs? |
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My preceptor
submitted my letter of recommendation without the
cover sheet. Do I need to have him/her
resubmit it with the cover sheet? |
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Can
Student Affairs mail me copies of my letters of
recommendation? |
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To
whom should my preceptor address my letter of
recommendation? |
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When I apply and pay my ERAS fees by submitting my
ERAS application, will all the materials be sent
immediately? |
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When
will my selected programs receive my
application? |
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When
will my designated programs have access to my Dean's
letter of recommendation? |
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How
will I know what documents have been added by
Student Affairs staff to my ERAS application? |
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How do I access ADTS
(Applicant Documentation Tracking System)
to track my application documents? |
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If I
can't find the answer to my question in the ERAS
Applicant Manual or on this web page, what help is
available? |
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I want to apply for both the DO and the MD matches.
If I don't match with the DO match, will I have to
do the DO scramble or am I free to participate in
the MD match? |
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Can I see my Dean’s letter of recommendation before
it gets uploaded to ERAS? |
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How do I withdraw from the DO match if I'd like to
do the MD match instead? |
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Any suggestions for writing my personal statement? |
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Is there a deadline to get application materials
(letters of recommendation, transcripts, and photos)
to the Student Affairs Office for ERAS upload? |
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How
do I get my ERAS electronic token ID? |
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to FAQ
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In order to initially
access ERAS, you must return your completed
Student
Affairs Token Application for the 2010 Match
Registration to us.
Upon receipt of this signed application, we will
issue your ERAS electronic token ID via e-mail. |
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I've received my token number, now what do I do? |
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| You must
register with ERAS (free) so we may begin to scan
documents we have received in our office for your
application. No charges are incurred at this
point in the ERAS process. |
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I've registered with
ERAS. Do I need to register for anything else? |
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to FAQ
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Absolutely. You must register through the
AOA and/or the NRMP
to participate in either the osteopathic or
allopathic match. ERAS is the process that
both organizations use for the application process.
They have each implemented the Electronic Residency
Application Service (ERAS) for students to use to
apply to programs. ERAS is a separate and
distinct service from the Match. |
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Is
my ERAS electronic token number the same as my AAMC
ID number? |
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| No.
Your ERAS electronic token is your "key" to initially
access ERAS. Your AAMC ID number will be assigned
to you when you register for ERAS. |
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How
do I get my AAMC ID number? |
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| Your
AAMC ID number will be assigned to you when you register
with ERAS. Write down this number, because you will need it
to access MyERAS 2010 and the Applicant Documents
Tracking System (ADTS). |
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How
do I order my transcript? |
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| The
Office of Student Affairs CANNOT process
transcript requests. You must order it
here from the University Registrar. We
strongly recommend you check your grades online
at the
Registrar's website first to review for accuracy before you
order one to be included with your ERAS application. |
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Do I
need to order my undergraduate transcript for use in
my ERAS application? |
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| No.
We only need your medical school transcript.
If you also attended Ohio University as an
undergraduate, you will be able to designate that
the Registrar's office process only the medical school
transcript when you order it. You can order it
here. |
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Do I
need to send my personal statement to the Office of
Student Affairs? |
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| No.
You will upload this directly to your online ERAS application.
We strongly recommend creating your personal
statement in a word processing program like
Microsoft Word so you can spell-check for errors,
then you will need to save as a "Rich" text for your ERAS application. |
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My preceptor
submitted my letter of recommendation without the
cover sheet. Do I need to have him/her
resubmit it with the cover sheet? |
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| No, it
is not necessary to resubmit a letter of
recommendation with a coversheet. |
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Can
Student Affairs mail me copies of my letters of
recommendation? |
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| Unless we have specific documentation
from your preceptor that you have NOT waived rights
to see your letter of recommendation, we are
required to keep that information confidential.
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To
whom should my preceptor address my letter of
recommendation? |
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| Your
preceptor should address your letter "Dear Program
Director". It should be fairly
general if applying to different specialties,
because this letter will be seen by all
programs that you designate. |
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When I apply and pay my ERAS fees by submitting my
ERAS application, will all the materials be sent
immediately? |
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| Most
will be sent immediately, but NOT your letters of
recommendation. The Office of Student Affairs
is notified via ERAS when you apply so we can
attach your letters of recommendation to your
application to release them. |
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When
will my selected programs receive my
application? |
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For students applying to
osteopathic programs, we can begin uploading
your documents in July. You will also be able to
apply to
osteopathic programs in July.
For students applying to
allopathic programs, we can begin uploading
your documents in July. You will be able to
apply to allopathic programs and these programs will
be able to download your application
documents beginning in September. |
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When
will my designated programs have access to my Dean's
letter of recommendation? |
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| If you
are applying to osteopathic programs, the ERAS release date
is typically mid-October for ALL
Dean's Letters. (Exact date TBA.) If you are applying
to allopathic programs, the ERAS release
date is typically around November 1 for ALL Dean's Letters.
(Exact date TBA.)
There are no exceptions.
Because this release
date is ERAS policy, Dean's
letters will not be available prior to these dates.
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How
will I know what documents have been added by
Student Affairs staff to my ERAS application? |
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| You will
be able to track your application/documents through the
Applicant Document Tracking System (ADTS).
It lists each program to which you have applied, the dates
the documents were uploaded by us, and the dates the
programs downloaded each document. Our office
also has access to the ADTS. Residency
programs cannot access ADTS. |
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How do I access ADTS
to track my application documents? |
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| You will
need the AAMC ID number assigned to you when you registered
with ERAS to access the
Applicant Document Tracking System (ADTS). |
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If I
can't find the answer to my question in the ERAS
Applicant Manual or on this web page, what help is
available? |
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You can email
Molly deLaval
or call her at 740-593-2152/1-800-444-2156. Our office hours are from 8am to
5pm, Monday through Friday. |
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I want to apply for both the DO and the MD matches.
If I don't match with the DO match, will I have to
do the DO scramble or am I free to participate in
the MD match? |
Back to FAQ
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According to
NMS, you are obligated to the DO match only if
you are matched. If not, you are free to
participate in the MD match or to scramble for a DO
spot. |
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Can I see my Dean’s letter of recommendation before
it gets uploaded to ERAS? |
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Yes. The Dean’s letter process is a
labor-intensive procedure that takes time in order
to draft, edit and proofread approximately 150 letters.
As letters are finalized they will be e-mailed to
your Oak account. We will be
happy to correct any spelling or grammatical errors, or
any misinterpretations from your CV. However, the
basic letter template is standard and we do not make “stylistic”
changes. It is important to note that
if you delay in returning any revisions back to
us,
this
additional step may postpone uploading your letter
to ERAS. |
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How do I withdraw from the DO match if I'd like to
do the MD match instead? |
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According to
NMS, you will be required provide them
with either your ranking selections or your
"withdraw" selection.
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Any suggestions for writing my personal statement? |
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| We
aren't responsible for the content found at these
following links, but here are
a few internet sources you may find useful:
http://u101.com/articles/med-school/residency-personal-statem.shtml
http://www.rushu.rush.edu/studentlife/career/medpstate.html
http://www.ama-assn.org/ama/pub/category/6700.html
http://www.residencyandfellowship.com/page3.html |
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Is there a deadline to get application materials
(letters of recommendation, transcripts, and photos)
to the Student Affairs Office for ERAS upload? |
Back to FAQ
Back to Top |
| If you
don't want to use your OU-COM ID photo for ERAS,
we must receive your documents and photo (if you
choose to use your own) no later than Friday,
August 28.
After that point,
we will have to assume that you wish to use your
OU-COM ID photo, and it will be scanned into ERAS for
your application. From now until November, our
office will be incredibly busy uploading everyone’s
documents on a daily basis.
We have literally
two or three thousand—pages
of documents to be scanned for ERAS and this is a
time consuming process. In order to make
release deadlines, we will be working extremely hard the
entire month of September to scan and upload these
documents to ERAS.
Please contact
Holly Jacobs if meeting these dates
present a problem for you. |
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