Year 3 & 4 Information:

Year 3 Students--UPDATED for Class of 2009

(information on tasks that must be completed before leaving campus in August '08)

Year 4 Students---click here! 

"Two roads diverged in a wood, and I, I took the one less traveled by, and that has made all the difference."  ~~Robert Frost

Year 3 Students: Must DO List

MANDATORY tasks.....

 1. Attend presentations

c    OU IDs: Go to HDL Center, with DRIVER'S LICENSE. OPEN: 8 am to 5 pm, M-F. (740) 593-1610. http://technology.ohio.edu/about/hdl.html (You will need your new ID to be able to use the library!)

c    Monday, June 23, 2008:  12:00 noon to 1 pm, Financial Aid Meeting, Irvine Hall 194.  Presented by Marie Barone.   

c   Tuesday, August 5, 2008:  11:00 am to 12:00 noon, Year 3 and 4 Success Skills, Part 1, Irvine Hall 194.                        Presented by Judith Edinger. 

c   Friday, August 8, 2008:  12:00 noon to 1 pm, Year 3 and 4 Success Skills, Part 2, Irvine Hall 194.                                    Presented by Judith Edinger.  Lunch provided.

c   Monday, August 11, 2008:  12:00 noon - 1:00 p.m., Family Medicine Clerkship Information Session, Irvine Hall 194.  Presented by Dr. Dane and Judith Edinger.  Lunch provided. 

c   Thursday, August 14, 2008:  12:00 noon - 1 p.m., Meet with your CORE Administrator; details provided on Blackboard.

c   Monday, August 18, 2008:  12:00 noon - 1 p.m., 2008 Health Insurance,                                                                 Presented by Brenda Dorst, Hudson Health Center Representative. 

c    Tuesday, August 19, 2008:  12:00 noon - 1 p.m., Irvine Hall 194.  Graduation Requirements                                     Presented by Dr. Dane and Judith Edinger.  Lunch provided.   

c   Attend CV Workshop Presentation, Presented by Holly Jacobs.  Lunch provided for those who RSVP.                      Monday, July 21, 1:30 - 3 p.m., Irvine Hall 199, OR Wednesday, August 6, 1:30 -3 p.m., Irvine Hall 194. 

c    Thursday, August 21, 2008:   12:00 noon - 1 p.m., Irvine Hall 199.  An Introduction to New Innovations                     Presented by Donna Veliz.  Lunch provided. 

c    Attend CORE Welcome Dinner on Thursday, August 14, 2008, Baker Center Ballroom beginning at 5:30pm.                Must RSVP to Carol Blue .

 

2. Complete administrative items

c    Complete your back-ground check at Scott Quad.  *See published schedule and section list for your appointed time.

                 PCC Students   Wednesday, June 25

                 CPC Students   Wednesday, June 25 or Friday, June 27

      Students must bring their current drivers license or state issued I.D. to the OUPD Office at the time of the background check. The criminal background check will cost $41.00.  Cash, personal check, money order, bank check or certified bank check for $41.00, made out to Ohio University, will be required at the time of the background check.   The $41 is required so that the fee and fingerprints can be processed at the Bureau of Criminal Investigation and Identification (BCI&I) for facilitation of the BCI & I and FBI criminal background check. A form will need to be complete while at OUPD. Please give a copy of your receipt to the Admissions Office Staff member upon completion of your background check. We will make a copy of the receipt for our files and the original receipt will be returned to you.  Background checks will be conducted at the Ohio University Police Department in Scott Quad on the OU campus. A detailed map showing Scott Quad can be found at http://ohiou.edu/athens/ioumap.html. A detailed schedule of when you are to report for your background check is attached to this letter. Do not deviate from the assigned schedule.  Any questions regarding the background checks can be directed to Dr. John Schriner or Sarah Tipton in the Admissions Office.                                                  

                                               

c    Make sure your immunizations are up to date. Contact Sarah McGrew at 593-2518 for details.       

c    Pay any delinquent bills in the Bursar's Office in Chubb Hall. Here's info on paying your bill.

c    Check the LRC for any copying bills that need to be paid.  Return all LRC and Alden Library materials.

c    If you have the Ohio University Student Health Insurance, remember, every year you need to get a NEW insurance card, so be sure to print one out!  The 2008 brochure and health insurance coverage policies will be available on August 18.

c    Complete your web-based Bio Sheet Form by Friday, August 15.

c    Familiarize yourself with the Year 3 and 4 manual for Class of 2010.   

 

 

3. Check-out of Grosvenor                                    

c    Empty your Grosvenor mailbox by noon on Friday, August 22.  

c    Turn in all building keys to Student Affairs by Friday, August 22. There is a $10 charge for every key that is not returned. 

c    Clean out OMM & Gross Anatomy lockers in Grosvenor by Friday, August 22. Otherwise custodial services will dispose of all contents.   

c    Strongly advised (though not mandatory): Purchase an extra white coat or two at one of the following vendors: Follett’s University Bookstore (740-593-5547):  $21.00, no patch.

Student Affairs Support

Year 3 AND Year 4

-updated for Classes of 2009 & 2010

The office continues to offer similar support programs to you in the third and fourth years. While we may be miles away, you can still contact us when you need help resolving any problems. Below is a list of key topics of interest that are commonly asked to our office. You may specifically contact Molly deLaval by e-mail or phone with specific questions.                    

Toll Free Number: 1-800-444-2156.                                                                                                               

Key Topics:

Academics

Records & Boards

Graduation & Beyond

Letters of Recommendation

Scheduling

Communication

Money Matters

Financial aid

Insurance

Student Government Representation

Academic Record: How can I get a copy of my transcript?

IMPORTANT --  When ordering academic transcripts from the Registrar's Office for post-graduate training applications: Before you order a transcript to be sent to a training institution, it would be wise to order a copy for your personal review. This will allow you to verify that the transcript correctly reflects your progress through the curriculum. It will also give you a current picture of your grades that have been completed in the system. You can order a transcript on the web at the following site: http://www.ohiou.edu/registrar/transcri.htm

You can also order specific quarter grade reports through the world wide web. Through the site http://www.ohiou.edu/registrar/grades.htm you view your grades online or you can receive an individual quarter report through e-mail within 24 hours of the request.

More Information
More transcript request information may be obtained by calling (740) 593-4206, or clicking on the Registrar's website http://www.ohiou.edu/registrar/. 

The request must be typed or clearly printed with the complete address of the hospital/institution and accompanied by the student's signature.  Send to

Ohio University College of Osteopathic Medicine
Office of Student Affairs, c/o Molly deLaval,
014 Grosvenor Hall
Athens, OH 45701

There is no charge for this service. 

Graduation & Beyond:

i) How do I receive materials so I can graduate?

In December of your final year, Student Affairs will send you all materials pertaining to graduation.  You must return these to Student Affairs by the date requested.  In addition, address update requests will be sent to you so that Student Affairs can maintain communication during your last six months as a student.

REQUIREMENTS FOR GRADUATION:

1.  Only those candidates for the degree of Doctor of Osteopathic Medicine who have completed all of the requirements for such a degree will be allowed to participate in the official OU-COM commencement ceremonies.

a) Exceptions to the above policy may be granted by the Dean on an individual basis after his/her review of a specific request from a candidate that details the reasons why such an exemption should be granted.

b) The Dean's decision to grant an exception to the above policy will be guided by reasonable estimate of the likelihood that a candidate will be able to complete the requirements for the awarding of a D.O. degree within 60 days of the official date of graduation.  An example of such a circumstance might be a student who had to miss two weeks of a required rotation because of illness or emergency and scheduling logistics prevented making up that time prior to graduation.  Such a candidate could reasonably be expected to be able to complete the requirements within 60 days following commencement and therefore should be allowed to participate in the ceremonies.

ii) How do I apply for internship and residency programs?

Learn critical information about how you'll apply for post-graduate positions at Student Affairs' ERAS web page.  Please contact Molly deLaval if you have questions about the ERAS application process.

If you have any questions about the Intern & Residency matching processes, please contact Dr. Keith Watson to schedule a telephone appointment:

D. Keith Watson, D.O.

Associate Dean for Graduate Medical Education

OUCOM/Centers for Osteopathic Research & Education

740-593-2189 (office)

Communication:  How will it happen?

There are two main ways that communication takes place among CORE sites and the OUCOM Athens Campus. 

1.) Ohio University (OAK e-mail) account.  Do NOT forward your e-mail to personal accounts (Hotmail, Yahoo, Gmail, etc), as some sites are refusing to guarantee delivery to those.  

*You can turn off your forwarding on the web by going to: www.cns.ohiou.edu/email.  Refer to that website for additional information on using your OU e-mail account. 

**To see what your email address or Oak ID is, simply look yourself up in the University's on-line directory. Your Oak ID and email address will be listed.

2.) Your mailbox at your CORE site.

YOU are responsible for checking BOTH your email and mailbox frequently, as timely information will be sent to you.  If you have trouble with your e-mail account or are not receiving mail at your CORE site mailbox, please contact Student Affairs immediately.

My Personal Contact Information:

i) What if my address, name, or marital status change after I leave campus?

Please update your Bio sheet using the above link.  If you have technical problems please call 593-0056. If you have RAC code or password concerns contact Bobbi Conliffe at 593-2297.

Up-to-date addresses are used by the College and University for periodic mailings, transcripts, financial aid refunds, and other pertinent materials.  If you do not notify us of name and address changes, your record will be incorrect, and this could cause problems upon graduation.  Please send all requests and other information to:

Ohio University College of Osteopathic Medicine
Office of Student Affairs
014 Grosvenor Hall
Athens, OH 45701

ii) How do I update my Bio sheet?

Student Affairs uses information on this Biosheet to contact you.  Please complete this Bio sheet by Friday, August 15.  You will need your Oak password and I.D. to so this.  Contact Bobbie Conliffe at 593-2297 if you have forgotten your password.

Financial Aid Issues:

i) How will I get my money?

If you do not have direct deposit, your refund checks will be mailed by the university to the address that you have on record in OU-COM’s Student Affairs office.  Please be sure to update this address if you move or do long out-rotations while you are at your CORE site.

Now that you are leaving Athens, this is a great time to consider signing up for Direct Deposit of your refund check.  Follow this link : http://www.finance.ohiou.edu/disbursement/directdeposit.html

ii) When will I receive my overage checks?

You can find these dates on your award letter. 

iii) If my current academic year runs from June 2008 until June 2009, why is my fall quarter overage check smaller than the overage check I received for summer quarter?

Ohio University’s annual tuition increase is effective beginning fall quarter, so a higher amount of tuition and fees are being applied against your fall quarter loan disbursement. 

iv) What if I run out of money and need an Emergency Loan?

An E-version of the Emergency loan form can be found on our web site at:

http://www.oucom.ohiou.edu/Aid/fin_aid_emergency_loan.htm. It takes about 48 hrs. to process an emergency loan. 

v) How will I know what is going on with my Financial Aid?

Now that you will not be on campus, it is more important than ever to make it a habit to regularly check for messages on your OU e-mail account.  The university uses e-mail to alert you when your financial aid has arrived.  In addition, Student Affairs uses e-mail to send out important announcements that you won’t want to miss.

vi) How do I pay my bills?

All tuition bill notifications will be sent directly to you at your Oak email address or can be accessed from the Bursar website. You can mail the bill, with a check*, directly to the Bursar’s Office in Chubb Hall.  Include your name, address, and social security number.  If you would like a receipt of payment, please include a self-addressed, stamped envelope.  If you are on financial or academic HOLD, you will not be registered.  Instead, you will receive a hold notice, which you must handle before we can proceed with registration.  This is extremely important because grades and financial aid cannot be delivered unless your financial record is clear.

An extremely important consequence for financial aid recipients: If you are NOT registered as a student, you cannot obtain an in-school deferment on your student loan.  This means that you will be put into repayment on your loans.  Attending classes does not qualify you for an in-school deferment.  You must be registered.

 *If your check is co-payable, tuition and fees will be deducted by the Bursar’s office from your financial aid check.  Only fees owed to the University will be removed from your financial aid check.

Insurance: Am I still covered by Ohio University’s plan?

Print out this handy student health insurance information sheet for answers to all your health insurance questions.  Refer to the Hudson Health Center website for details at www.ohiou.edu/hudson, and choose Student Health Service.

(800) 444-2156