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Process for Appeal of Grades |
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For all courses taken at OU-HCOM,
the instructor of record for a course has
full responsibility for assessing student
performance and assigning grades to
students enrolled in the class, subject to the
appeal process described in this section. It is
understood that, except in cases involving charges
of academic dishonesty, the burden of proof for the
validity of a request for a grade change must rest
with the student. Time frames for responses from
faculty and administration are included as
guidelines under normal circumstances. |
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A student wishing
to appeal an assigned grade must do so by
initiating, within the first 5 working days of the
next quarter, whether enrolled or not, the following
procedure:
- The student must make a concerted effort to resolve any disagreements by
- detailing concerns in writing to the instructor of record (course coordinator)
- discussing the issue with the instructor (coordinator).
- The instructor must respond in writing to the student within 5 working days of the discussion with the student.
- If these efforts fail to provide a satisfactory resolution, the student must, within 5 working days of receiving the written decision from the instructor, appeal in writing to the Assistant Dean for Curriculum (ADC). The appeal must be accompanied by copies of the correspondence between the student and the instructor. The ADC will, within 10 working days after receipt of the student's appeal, notify the student of his/her assessment of the sufficiency of evidence and any further action to be taken.
- If the ADC believes there is justification for further investigation, he/she will appoint a five-member panel, consisting of representation from the basic science faculty, the clinical faculty, and the student leadership to review the appeal. The Assistant Dean will designate a faculty chair for this committee. Normally it will take 10 working days, from the point the Assistant Dean notifies the student of the decision, for the panel to convene and decide.
After a review of the facts, if the panel finds there is insufficient reason to change the grade, the appeal process will stop here. If the panel finds there is sufficient reason to change the grade, the panel will decide what the resulting grade will be and communicate their decision to the ADC who will notify the registrar by signing the grade change form.
- If the Assistant Dean for Curriculum does not feel the issue warrants a panel's review and the grade should stand as assigned, he/she will so inform the student within 10 working days of the receipt of the written appeal by the student. The student may
appeal this decision to the Dean in writing within
5 working days of receiving the written response from the ADC.
- If the Dean finds insufficient evidence to warrant a change of the grade, the appeal stops here. If the Dean finds sufficient evidence to investigate further, he/she will call a 5-member panel, consisting of representation from the basic science faculty, the clinical faculty, and the student leadership to review the appeal. The Dean will designate a faculty chair for the committee. Normally it will take 10 working days from the point the Dean notifies the student of the decision for the panel to convene and make a decision. If the panel finds sufficient evidence to warrant a change of grade, it is empowered to proceed with changing the grade by having the appeal committee chair notify the Registrar by completing, signing and submitting a grade change form.
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